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[App/Intranetl] - Indexing has degraded performance.
Incident Report for Staffbase
Postmortem

Now that our investigation of the incident is complete, we would like to share more detailed information the past incident.

The summary from February, 9:
Between February 9 and February 13 CEST users experienced issues with the search function.
At first the page plugin was not accessible, at a later point the incident extended to the search feature.

What happened?
The Service release (searchagain) hasn’t worked properly.
The reason is that when product data grows, the search release phase consumes more resources (CPU, memory, disk, network) than before. The limit of the system was exceeded, which caused the malfunction.

Impact
The search function worked only sporadically from February 9, 11:21 am to February 13, 09:06 am. In addition, newly created pages and updates were not displayed in the page plugin.
All customers on the German server were affected.

Future Improvements
We know how important it is for you that all functions of the platform are accessible at all times. We will focus on a fix for the uneven resource consumption during search deployment to avoid such incidents in the future.

Posted Feb 16, 2023 - 16:46 CET

Resolved
The issue is resolved. We apologize for the inconvenience this has caused. Please get in touch with us at support@staffbase.com in case you're still having any problems. We’re happy to help!
Posted Feb 13, 2023 - 09:10 CET
Monitoring
The cause of the issue has been identified and our team has been able to fix it. The search function is fully available again and we will monitor the systems within the next days.
We apologize for the inconvenience. If you have any questions regarding this topic, please reach out to our support at support@staffbase.com.
Posted Feb 10, 2023 - 21:19 CET
Investigating
The search performance ist still slightly degraded and our developers are working on additional adjustments to restore full functionality. We will give a further update as soon as these are implemented.
Posted Feb 10, 2023 - 13:08 CET
Update
After we implemented the fix, our teams are seeing improvements. We will continue to monitor the situation until we are sure the issue is fully resolved.
Posted Feb 09, 2023 - 17:56 CET
Monitoring
We investigated and found the cause of the problem. Our developers have put a fix into place and all functions should be available again within the next 2 hours. We will continue to monitor the systems until we are sure the issue is fully resolved.
Posted Feb 09, 2023 - 12:51 CET
Investigating
Some customers may be experiencing an issue that newly created pages aren't visible in the plugin. Also the search doesn't return all results.

Our teams are investigating and will work to resolve this as fast as we can. We will share more information soon.

We apologize for the inconvenience. If you have any questions regarding this topic, please reach out to our support at support@staffbase.com.
Posted Feb 09, 2023 - 11:40 CET
This incident affected: Employee App & Front Door Intranet (all regions) (Web Application (Germany) [SLA]).